The supply of goods, services and work

The boundaries 

The information illustrated in this section concerns the following Group companies: Acea SpA, Acea Distribuzione, Acea Reti e Servizi Energetici, Ecogena, Acea Illuminazione Pubblica, Acea Ato 2, LaboratoRI, Acea Ato 5, Acea Gori Servizi, Acea Ricerca e Perdite, Sarnese Vesuviano, Crea Gestioni, Acea8cento, A.R.I.A. (Acea Risorse e Impianti per l’Ambiente - within which the companies EALL, Terni En.A, Enercombustibili, and Ergo Ena were merged via incorporation), SAO and part of the procurement relating to Acea Energia holding, Acea Energia and Acea Produzione.

Tenders for the supply of goods,the provision of services and the execution of work were handled, at centralised level, for the companies indicated in the 2012 Boundaries, on a consistent basis with last year.

The overall economic value of the contracts awarded during the year, amounting to around Euro 518 million72 was up 7.5% with respect to the roughly Euro 482 million in 2011, in particular due to the increase in labour costs (+13.2%) and the increase in the item “services” (+7.1%) while the rise in the amount contracted for goods was more contained (+ 3.5%) (see chart No. 23).

Chart No. 23 –  VALUE OF TENDER CONTRACTS AND INCIDENCE OF THE MAIN TYPES ON THE TOTAL (2010 -2012)

Chart No. 23 – VALUE OF TENDER CONTRACTS AND INCIDENCE OF THE MAIN TYPES on the total (2010 -2012)

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NB: the values in the table have been rounded off

If the value of the contracts is divided up between the four business segments: energy (networks and market), water, environment (waste-to-energy and waste management services) and corporate and the trend of the percentage incidence on the total is observed (see chart No. 24), essential stability in the weight of the various areas can be noted between 2012 and 2011. In absolute values, by contrast, the changes with respect to last year are more significant (also see the section Goods and Services and the section Work)

72 The amount refers to the contracts awarded during the year, not registering the distinction between operation and investment, annual and multi-year contracts. Purchases of commodities are excluded.

Chart No. 24 – BREAKDOWN OF THE COSTS FOR SUPPLIES (GOODS, SERVICES, WORK) BY BUSINESS SEGMENT (2010-2012)

Chart No. 24 – BREAKDOWN OF THE COSTS FOR SUPPLIES (GOODS, SERVICES, WORK) BY BUSINESS SEGMENT (2010-2012)

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(*) the energy networks segment, in the energy area, includes the companies operating in distribution, public lighting and energy services with added value:  Acea Distribuzione SpA, Acea Reti e Servizi Energetici SpA, Ecogena, and Acea Illuminazione Pubblica.
With regard to the generation and sale of energy the companies of the energy area are included, involved in the production and sale of energy to the eligible and protected markets (Acea Energia holding, Acea Energia, Acea Produzione) whose procurement is for a limited portion handled by Acea SpA’s Purchasing and Logistics Division.
(**) the water segment includes the companies: Acea Ato 2, Acea Ato 5, LaboratoRI; Acea Gori Servizi, Acea Ricerca e Perdite, Sarnese Vesuviano and Crea Gestioni.
(***) the waste management segment includes the companies active in the waste-to-energy sector and the waste management services of A.R.I.A. (within which the companies EALL, Terni En.A, Enercombustibili and Ergo Ena were merged via incorporation), SAO.
(****) the corporate area, within the sphere of the Group services, includes the companies Acea SpA and Acea8cento.

For work, goods and service contracts which fall within the special sectors of water and energy, the procedures fulfilledare compliant with current legislation (section III of the Consolidated Tender Code - Italian Legislative Decree No. . 163/ 2006); with regard to contracts awarded which do not fall within the special sectors, public tender procedures are announced in compliance with applicable sector legislation.With regard to contracts involving amounts under the EU threshold, Acea applies In-house Regulations in compliance with the principles established by the EC Treaty safeguarding competition (also see sub-sections Goods and Services; Work).

The operators can directly access the information, forms and Qualification systems on the company website  (www.acea.it) Suppliers section. A dedicated IT portal - Pleiade - is also operative, making it possible to handle tenders on-line,  reproducing the operational procedures for traditional tenders (checking of the accompanying documentation, acknowledgment of the possession of the requirements, opening of the economic bids and display of the classification). The two portals (qualification systems and accomplishment of on-line tenders), until 2011 integrated, were separated in 2012 from both an operating and management standpoint, in relation to the organisational development which led to a structural and operational distinction between the two activities.

The companies directly access the tenders, published on-line, without any charge.

During 2012, a total of73  821 tenders were announced for the procurement of goods, services and work by means of publication on the Pleiade portal; 16 tenders were awarded for the entrusting of work, called by means of European announcement, and 57 tenders for the acquisition of goods and services with amounts above the EU threshold.

73 Including the tenders carried out by the companies in the energy area (generation and sales): Acea Energia holding, Acea Produzione and Acea Energia.

Goods and services  

The purchase of goods and services in 2012 had an overall economic value of Euro 382.4 million, disclosing an increase of 5.7% with respect to the Euro 361,6 million in 2011,   while the percentage of this item with regard to total procurement remained steady (74%). In the percentage breakdown of the value of the goods and services procured for the macro-areas, there was a decrease in the percentage attributable to the energy area – networks, generation and sales – which weighs in for around 44.2% on the total in 2012, compared with 47.3% in 2011, and a slight drop in the percentage for the water area (from 19.8% in 2011 to 18.1% in 2012), while with respect to the previous year the percentage attributable to the waste management area  – waste to energy and environmental services - (from 3.8% in 2011 to 7.3% in 2012) and the corporate area (from 29% in 2011 to 30.4% in 2012) increased. In absolute values, the costs incurred for the procurement of goods and services decreased for the networks segment (from around 127 million in 2011 to roughly 120 million in 2012) while they rose for the generation and sales segment (from Euro 44 million in 2011 to Euro 48 million in 2012), for the waste management area (from around 14 million in 2011 to around 28 million in 2012) and for the corporate area (from 105 million in 2011 to 116 million in 2012).

With regard to supplies of goods and services for an amount less than the EU threshold (equating to Euro 400,00074). Acea applies the In-house regulations75 which envisage two tender procedures:

  • ordinary procedure: on-line tenders between companies enrolled in the Qualification Systems;
  • extraordinary procedure: tenders announced by means of single offer request.

For the purchase of goods and services, during 2012 the Purchasing and Logistics Division of the parent company followed the procedure for the requests issued by the Group companies/Units, processing 4,072  Purchase Orders (around 31% more than the 3,099 POs handled in 2011). Of these, around 77% involved contained amounts under Euro 50,000, while the remaining 23%, involving amounts over Euro 50,000, absorbed 90% of the total value of the goods and services procured76.

Chart No. 25 shows the geographic distribution, over the last three years, of the amounts spent for the procurement of goods and services. With respect to the previous year, in 2012 the percentage of the value of purchases from North and Central Italy rose while the amount contracted abroad and in South Italy fell.

In detail, during 2012, out of a total of 1,969 suppliers, roughly 65%, equating to 1,289 suppliers, were concentrated in “central Italy” and absorbed around 51% of the total value of the purchases of goods and services; in this grouping, Lazio represents 1,049 suppliers and Euro 152 million assigned for purchases, equating to around 40% of the total. This figure is consistent with Acea’s traditional geographic presence, operative in Rome for more than a century and, in the particularly delicate economic predicament of the country, confirms the significant positive repercussions on local satellite activities.

74As from 1 January 2012, a general raising of the EU thresholds as per the EU Directive on tenders was envisaged, as last amended in 2011.
75The In-house Regulations for supplies of goods and services in special sectors “below the threshold” were adopted in March 2008 pursuant to Italian Legislative Decree No. 163/2006.
76Equating to Euro 382.4 million.

Chart No. 25 – Geographic distribution of the suppliers and the amounts for the procurement of goods and services, in Italy and abroad (2010-2012) 

Chart No. 25 – GEOGRAPHIC DISTRIBUTION OF THE SUPPLIERS AND THE AMOUNTS FOR THE PROCUREMENT OF GOODS AND SERVICES, IN ITALY AND ABROAD (2010-2012)

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NB:  the 2010 figure did not include the companies of the JV with Electrabel.

The top 10 companies which supply goods and services for 2012 were awarded around 23% (equating to around Euro 88.4 million) of the total value spent for such procurement.

Table No. 45 -  2012 Top ten suppliers of goods and services to the group and percentage of total (2012) 

Suppliers % % accumulated
ASSICURAZIONI GENERALI SPA 8.17 8.17
ENGINEERING - INGEGNERIA 3.10 11.27
PRYSMIAN CAVI E SISTEMI ITALIA SRL 1.64 12.91
SUN EARTH SOLAR POWER CO. LTD 1.60 14.51
NEXANS ITALIA SPA SOCIO UNICO 1.56 16.07
CITELUM ACEA NAPOLI 1.54 17.61
ENI SPA 1.43 19.04
ATI CENTRO RISORSE S.R.L. 1.40 20.44
PIRAMIDE SERVIZI SRL 1.35 21.79
E-CARE SPA 1.32 23.11

Work tenders    

Expenditure for work contracted out amounting to around Euro 135.7 million in 2012, representing around 26% of the total cost for purchases, rose 13.2% with respect to the Euro 119.9 million intended for this item in 2011.

In thedistribution percentage between the macro-areas, one can observe that the water area has around 62% of the total cost for the entrusting of work (in 2011 it was 52%), and this corresponds to an increase in the amount intended for this item also in absolute terms(from around Euro 63 million used in 2011 to over 84 million in 2012). Thisis followed by theenergy area - networks, generation, sales – which absorbs 35.6% of the cost of work (the percentage was 25.4% in 2011), fundamentally in relation to the increase in the charges for work in the networks segment (from roughly Euro 29 million in 2011 to around 46 million in 2012). In the waste management area (waste-to-energy and environmental services), these costs decreased considerably (from 20 million last year to about 2 million in 2012) and the percentage fell to 1.7% compared with 16.9% in 2011, lastly also in the corporate area (Group services) costs for work fell (from around 6 million to roughly 1 million in the year under review), with a percentage of the total which passed from 5.2% last year to less than 1% in 2012.

During 2012, 98% of the amounts dedicated to the procurement of work was entrusted by means of the tender procedure.

With regard to the amounts under the EU threshold (amounting to Euro 5 million77) the In-house regulations78 envisage two procedures:

  • ordinary: on-line tenders between companies enrolled in the Qualification Systems;
  • extraordinary: this is used for work not envisaged in the Qualification Systems. The tenders are announced by means of a single call which, case by case, specifies the criteria for the identification of the anomaly threshold.

Tenders called according to the ordinary procedure are published on-line on the dedicated portal which can be accessed from the Acea website. Furthermore, the tender calls are published in the Official Gazette and in daily newspapers.

The procedures for awarding work during the year came to 219, of these 112 were extensions79, 19 direct, 73 tenders without call and 16 tenders with call.

The top ten suppliers of work in 2012 were awarded more than 32% (around Euro 43,7 million) of the total value allocated to this procurement item.

Table No. 46 -  2012 TOP TEN SUPPLIERS OF WORK TO THE GROUP AND PERCENTAGE OF TOTAL (2012 

Suppliers % % accumulated
EDILALTA Srl in JV with IMPRESA GIANBATTISTA CELLETTI Srl 5.1 5.1
G.T.A. Srl in JV with SIBA SpA and CICCHETTI REMO E FIGLIO Srl 3.7 8.8
DE.NE.DA. Srl 3.4 12.2
C.E.B.A.T. Srl 3.4 15.6
COREL Srl E 3.0 18.6
FAVETTA Srl 3.0 21.6
Consorzio Imprese Riunite 2.8 24.6
CICCHETTI REMO E FIGLIO Srl 2.6 27.0
CONSORZIO STABILE RESEARCH 2.6 29.6
R.D.R. Srl in JV with TECNOCOSTRUZIONI Srl 2.5 32.1

77 As from 1 January 2012, a general raising of the the EU thresholds as per the EU Directive on tenders was envisaged, as last amended in 2011.
78 The In-house Regulations for work of special sectors “below the threshold” pursuant to Article 238.7 of Italian Legislative Decree No. 163/2006, were adopted within Acea in August 2006.
79 “Extensions” are understood to be extensions of the original amount of the contract which come about in the event of renewal or variation opinion.

 Chart No. 26 illustrates the geographic distribution of the amounts for work contracted out in the last three years. The trend discloses inconsistency between the two macro-areas of the country “north” and ”south and the islands”, and in particular, between 2012 and 2011, the reduction in the value of work awarded in north Italy and the increase in the south and islands, while in central Italy, the area in which the activities of the operating companies are mainly carried out, over the entire three-year period the greatest portion of the total value of work contracted out is concentrated: 80.9% in 2012, and in particular in Lazio, which absorbs around 78.6% of the value of the work awarded, equating to Euro 106.9 million, with 102 supplier companies out of a total of 129 suppliers.

Chart No. 26 –  GEOGRAPHIC DISTRIBUTION OF THE AMOUNTS FOR WORK CONTRACTED OUT (2010-2012)

Chart No. 26 – GEOGRAPHIC DISTRIBUTION OF THE AMOUNTS FOR WORK CONTRACTED OUT (2010-2012)

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